THE NATIONAL CENTRE FOR RESEARCH AND DEVELOPMENT AS
PROGRAMME OPERATOR OF THE POLISH-NORWEGIAN RESEARCH PROGRAMME
IMPLEMENTED UNDER THE NORWEGIAN FINANCIAL MECHANISM 2009-2014
THE CORE 2012 CALL FOR PROPOSALS
Call information, forms and guidelines referred to in this announcement are available on the NCBR webpage: www.ncbir.pl/en/norwaygrants.
1. Objective of the Programme
The objective the Polish-Norwegian Research Programme is enhanced research-based knowledge development in Poland through enhanced research cooperation between Poland and Norway. The cooperation is to be based on equal partnerships between Norwegian and Polish research institutions, with the leading role of the latter. Mechanisms implemented to intensify this cooperation include the mobility component, allowing the Polish and Norwegian project partners to take advantage of research expertise of the other partner.
2. Thematic areas
- Climate change including polar research
- Social sciences and bilateral relations, including the issues of migration, social cohesion, the role of minorities and the social dimension of sustainable development
- Gender equality and work-life balance
More detailed description of the thematic areas of the Core Call is presented in the document ‘Polish-Norwegian Research Programme – Programme Description’
3. Types of entities eligible for funding
- research organisations as defined in the Community Framework for State Aid for Research and Development and Innovation (2006/C 323/01).
4. Project Promoter, Project Partners and Principal Investigator
Projects have to be submitted by consortia comprising at least one Polish and one Norwegian entity.
For each proposal, the project partners designate a ‘Project Promoter’ (PP) which has the formal administrative responsibility for the project, and has to submit the proposal on their behalf. The Project Promoter may only be a Polish entity eligible according to the call.
The Project Promoter designate the ‘Principal Investigator’ who is the researcher having the scientific lead of the project on a daily basis.
The Project Promoter is responsible for signing the partnership agreement with the project partners. The partnership agreement should be in English and should be submitted to the Programme Operator before the signing of the project contract with the NCBR. The Programme Operator verifies if the agreement complies with art 6.8 of the Regulation.
The Principal Investigator (PI) coming from one of the Polish institutions constituting project consortium is the researcher having the scientific lead of the project on a daily basis.
5. The budget of the Core Call and indicative budgets for the thematic areas
The total allocation earmarked for the Core Call is EUR 38 713 827, which will devoted for the co-financing of projects within the five thematic areas listed in the first point of this announcement. In the core call both applied research and basic research projects will be eligible for financing in all thematic areas. However, in the environment area projects should be focused more on applied rather than basic research.
Budget allocations for the 4 thematic areas are indicative, as follows (rounded down to the full amount):
- Environment – EUR 13 000 000; the minimum project financing amount is EUR 150 000 and the maximum EUR 1 000 000. A foreseen duration of projects is up to 3 years.
- Climate change including polar research - EUR 6 000 000; the minimum project financing amount is EUR 150 000 and the maximum EUR 1 000 000. A foreseen duration of projects is up to 3 years.
- Health - EUR 13 000 000; the minimum project financing amount is EUR 150 000 and the maximum EUR 1 000 000. A foreseen duration of projects is up to 3 years.
- Social sciences and bilateral relations, including the issues of migration, social cohesion, the role of minorities and the social dimension of sustainable development - EUR 3 000 000; the minimum project financing amount is EUR 150 000 and the maximum EUR 1 000 000. A foreseen duration of projects is up to 3 years.
The programme area gender equality and work-life balance has the earmarked budget of EUR 3 529 412. The minimum project financing in this area is EUR 150 000 and the maximum EUR 1 000 000. The foreseen duration of projects is up to 3 years.
6. The amount of co-financing
Grants from the programme may be up to 100% of total eligible project costs, provided all applicable national and EU rules on State Aid are complied with. The remaining costs of the project shall be provided or obtained by the Project Promoter and the project partners, according to their respective shares of the project budget.
The budgetary allocation to partners should reflect the actual contribution made by each party and should be the subject of negotiation between the Project Promoter and the project partner. It is expected that the eligible costs claimed by the Norwegian entities participating in the project shall normally not exceed 40% of the total eligible costs of the project (Programme agreement Annex II p. 1.3).
7. Eligible expenditures
a) Direct cost:
- Personnel costs
- Travel costs
- Purchase of land and real estate
- Consumables and supplies
- Other costs
b) Indirect cost (overheads)
The description of the categories of costs listed above can be found in ‘Guide for applicants – Core 2012 Call’.
The Programme Operator will, in the financing decision, indicate the final date of eligibility which shall be no later than one year after the scheduled completion of the project.
The first and final dates of eligibility of each project will be stated in the project contract for that project.
Expenditures incurred after 30 April 2016 shall not be eligible.
8. Preparatory costs
The Programme foresees the possibility to apply for the reimbursement of the project proposal’s preparatory costs both for the Project Promoter and as well as Norwegian and Polish partners. These are the costs related to the search for partners prior to or during the preparation of a project application, the development of such partnerships and preparation of an application for a partnership project proposal.
Project Promoters will apply for the reimbursement of such costs while applying for a project to be funded under the Core Call. The lump sum of EUR 5,000 will be reimbursed in the case of proposals recommended for funding. The lump sum of EUR 2,500 will be reimbursed for proposals that have not been selected for funding but have received a score above a certain threshold (number of points received in the evaluation procedure). This threshold is to be approved by the Programme Committee.
9. The currency used for the project proposal’s budget and the settlement of costs in the project implementation
The currency used for completing the Project Budget, payments from the Programme Operator and settlements between the Project Promoter and Project Partner(s) will be the Polish zloty (PLN). The European Central Bank’s exchange rate from the date of the call launch will be used for calculating all cost related to the project application and implementation.
10. Evaluation process and selection criteria
Evaluation consists of formal and content-related appraisal. Only the proposals that meet the formal criteria will be subject to content-related evaluation.
The formal appraisal is carried out by Programme Operator. The content-related evaluation is carried out by international experts and consists of 2 stages:
- Individual assessment by experts
- Consensus assessment by experts.
The proposal can receive a total number of 25 points in the evaluation procedure. To be recommended for funding, the proposal must receive at least 15 points and pass all the thresholds according to the values presented in the table below.
|1. Coherence with the call topic||YES||Precondition|
|2. Scientific and/or technical excellence||3/5|| |
|3. Quality and efficiency of the implementation and management||3/5|| |
|4. Impact of the project||3/5|| |
The final ranking list and recommendation of the proposals for funding is the task of the Programme Committee. The Director of the National Centre for Research and Development issues funding decisions for the proposals recommended for financing by the Programme Committee.
More detailed information on evaluation procedure is presented in the document ‘Peer Review Guidelines – Core 2012 Call’.
11. Payment system
Payments towards Project Promoters are in the form of advance payments, interim payments an annual basis, and a payment of the final balance. The purpose of the advance payment and the annual interim payments is to ensure that the project partners have a positive cash flow during the project implementation.
Payments to the Project Promoter are made according to the time schedule of the project implementation included in the contract signed with the NCBR. The rate of the advanced payment is set out in the project contract. Subsequent payments will be made only after the Programme Operator verifies that 70% of any previous payment has been incurred by the Project Promoter, and within 15 days after the Programme’s Operator approval of reports and deliverables.
The Project Promoter should ensure that all appropriate payments to the project partners are made without delay, no later than 15 days after the receipt of the payment from the Programme Operator.
12. Submission of proposals
The application procedure consists of one mandatory stage, that is PROPOSAL APPLICATION.
Proposals are submitted electronically in English to the on-line submission system - osf.opi.org.pl.
Proposals have to be submitted no later than 16:00 (CET) before the relevant submission deadline.
Among the applicants in a proposed partnership, only the Project Promoter (identified by user id and password) is authorised to submit a proposal.
The proposals submitted via the on-line submission system are entered into databases after the call closure. The Programme Operator has no access to the proposal until the call deadline has passed.
Versions of proposals sent on paper, removable electronic storage medium (e.g. CD-ROM, diskette), by email or by fax will not be regarded as having been received by the Programme Operator.
If more than one copy of the same proposal is received, only the most recent eligible version is evaluated.
Detailed instructions for applicants on how to complete and submit the application form are available in ‘Guide for applicants – Core 2012 Call’.
13. Duration of the Core 2012 Call
The on-line submission system will be available for applicants as of 29 September 2012.
The deadline for submission of proposals is 30 November 2012.
14. Call documents
- ‘Polish-Norwegian Research Programme – Programme Description’ (click here to download.pdf)
- ‘Guide for applicants – Core 2012 Call’ (click here to download.pdf)
- Annex 1 - ‘Project Proposal Form‘ (click here to download.pdf)
- Annex 2 - ‘Work Packages (WPs) and tasks’ (click here to download.pdf)
- Annex 3 - ‘CVs of Principal Investigator and work packeges leaders’(click here to download.pdf)
- Annex 4 - ‘Time Schedule and Payment Schedule of the project (PLN)’ (click here to download.pdf)
- Annex 5 - ‘The Detailed Project Budget (PLN)’ – a downloadable Excel sheet with the same functionality as the part of Online Application Form (click here to download.pdf)
- Annex 6 - The Project Promoter’s Signature (click here to download.pdf)
- ‘Peer Review Guidelines – Core 2012 Call’ (click here to download.pdf)
15. Legal acts
- Regulation on the implementation of the EEA and Norwegian Financial Mechanisms 2009-20014 (click here to download.pdf)
- Annex 12 to the above mentioned Regulation – Rules for the establishment and implementation of donor partnership programmes falling under the Programme Areas “Research within priority sectors” and “Bilateral Research Cooperation” (click here to download.pdf)
16. Question and queries to the Programme Operator
For additional information, contact (working days, from 8.15 am to 4.15 pm CET):
- Anna Fastyn - office: +48 22 39 07 324
- Maciej Jędrzejek - office: +48 22 39 07 160
- Agnieszka Ratajczak - office: +48 22 39 07 147
- Hanna Sroczyńska - office: +48 22 39 07 123
The following e-mail address should be used when contacting the NCBR on the matters concerning the Polish-Norwegian Research Programme: norwaygrants-at-ncbr.gov.pl.