Call information, forms and guidelines referred to in this announcement are available on the NCBR webpage:

1.    Objective of the Programme

One of the challenges that the Polish scientific community faces is to increase the share of female researchers, both in terms of the number, and in terms of their professional role in technical sciences. Technical sciences are the least feminized in comparison to other areas of science. Therefore measures designed to tackle the challenge should take advantage of female researchers’ potential and support their career advancement.

The Small Grant Scheme supports research projects implemented by female researchers in technical sciences, allowing them to strengthen their competences and their output, serving as a basis to be granted the PhD title, to graduate from post-doctoral studies or to be granted the title of professor.

2.    Thematic areas

The Small Grant Scheme is small research projects conducted by Polish female researchers in technical sciences, directly related to their career advancement.

The Small Grant Scheme will provide support for projects allowing women to complete doctoral or post-doctoral studies or to being granted a professor title in the areas falling into the scope of the following technical sciences: architecture and urban planning, automated technology and robotics, biocybernetics and biomedical engineering,  biotechnology, construction and machine operation, construction, electronics,  electrotechnology, energetics, geodesy and cartography, mining and engineering geology , computer science, chemical engineering, materials engineering, environmental engineering, mechanics, metallurgy, chemical technology, telecommunications, transportation, textile manufacture.

3.    Types of entities eligible for funding

4.    Project Promoter and Principal Investigator

  • Project Promoter (PP) - is an entity formally responsible for submitting the proposal under the Polish-Norwegian Research Programme. PP must be a Polish entity eligible for funding according to the Programme
  • Principal Investigator (PI) - is a female researcher having a scientific lead of a project submitted under the Polish-Norwegian Research Programme. The PI is responsible for controlling the technical direction and academic quality of the project, and will ensure that the project is carried out in compliance with the terms, conditions of the call as well as those specified in Regulation on the implementation of the Norwegian Financial Mechanism 2009-2014, and especially Annex 12 to this Regulation

5.    The budget of the Small Grant Scheme Call

The total allocation earmarked for the Small Grant Scheme Call is EUR 2 352 941, which will be will be dedicated for grants of EUR 50 to 100 thousand. The projects should be implemented within 12 to 24 months.

6.    The amount of co-financing

Grants from the programme may be up to 100% of total eligible project costs, provided all applicable national and EU rules on State Aid are complied with. The remaining costs of the project shall be provided or obtained by the Project Promoter, according to their respective shares of the project budget.

7.    Eligible expenditures
a)    Direct cost:

  • Personnel costs
  • Travel costs
  • Equipment
  • Purchase of land and real estate
  • Consumables and supplies
  • Other costs

b)    Indirect cost (overheads)

The description of the categories of costs listed above can be found in ‘Guide for applicants – Small Grant Scheme 2012 Call’.
The Programme Operator will in the financing decision indicate the final date of eligibility which shall be no later than one year after the scheduled completion of the project.
The first and final dates of eligibility of each project will be stated in the project contract for that project.
Expenditures incurred after 30 April 2016 shall not be eligible.

8.    The currency used for the project proposal’s budget and the settlement of costs in the project implementation

Please note that the currency used for completing the Project Budget, payments from the Programme Operator will be the Polish zloty (PLN). The European Central Bank’s exchange rate from the date of the call launch will be used for calculating all cost related to the project application and implementation.

9.    Evaluation process and selection criteria

Evaluation is consists of formal and content-related appraisal. Only the proposals that meet the formal criteria will be subject to content-related evaluation.
The formal appraisal is carried out by Programme Operator. The content-related evaluation is carried out by international experts and consists of 2 stages: 

  • Individual assessment by experts
  • Consensus assessment by experts.

The proposal can receive a total number of 25 points in the evaluation procedure. To be recommended for funding, the proposal must receive at least 15 points and pass all the thresholds according to the values presented in the table below.       
The final ranking list and recommendation of the proposals for funding is the task of the Programme Committee. The Director of the National Centre for Research and Development issues funding decisions for the proposals recommended for financing by the Programme Committee.
The selection criteria, their weighing and thresholds are presented in the document  ‘Evaluation Guidelines – Small Grant Scheme 2012 Call’.

10.    Payment system

Payments towards Project Promoters are in the form of advance payments, interim payments an annual basis, and a payment of the final balance.
Payments to the Project Promoter are made according to the time schedule of the project implementation included in the contract signed with the NCBR. The rate of the advanced payment is set out in the project contract. Subsequent payments will be made only after the Programme Operator verifies that 70% of the previous payment has been incurred by the Project Promoter within 15 days after the Programme’s Operator approval of reports and deliverables.

11.    Submission of proposals

The application procedure consists of one mandatory stage, that is PROPOSAL APPLICATION.

Proposals are to be submitted electronically in English to the on-line submission system -

Proposals shall be submitted no later than 16:00 (CET) before the relevant submission deadline.

Only the Project Promoter (identified by user id and password) is authorised to submit a proposal.

The proposals submitted via the on-line submission system are entered into databases after the call closure. The Programme Operator has no access to the proposal until the call deadline has passed.

Versions of proposals sent on paper, removable electronic storage medium (e.g. CD-ROM, diskette), by email or by fax will not be regarded as having been received by the Programme Operator.

If more than one copy of the same proposal is received, only the most recent eligible version is evaluated.

Detailed instructions for applicants on how to complete and submit the application form are available in ‘Guide for applicants – Small Grant Scheme 2012 Call’

12.    Duration of the Small Grant Scheme 2012 Call

The on-line submission system will be available for applicants as of 1 December 2012.
The deadline for submission of proposals is 31 January 2013.

13.    Call documents

14.    Legal acts 

  • Regulation on the implementation of the EEA and Norwegian Financial Mechanisms 2009-20014 (click here to download.pdf)
  • Annex 12 to the above mentioned Regulation – Rules for the establishment and implementation of donor partnership programmes falling under the Programme Areas “Research within priority sectors” and “Bilateral Research Cooperation” (click here to download.pdf)

15.    Question and queries to the Programme Operator

For additional information, contact (working days, from 8.15 am to 4.15 pm CET):

  • Anna Fastyn - office: +48 22 39 07 324
  • Maciej Jędrzejek - office: +48 22 39 07 160
  • Agnieszka Ratajczak - office: +48 22 39 07 147
  • Hanna Sroczyńska - office: + 48 22 39 07 123

The following e-mail address should be used when contacting the NCBR on matters concerning the Polish-Norwegian Research Programme: